It’s a familiar scenario: your boss has asked you to “look into a VoIP hosted phone system” to see if upgrading from your organization’s current landline system is strategic and cost-effective.
As such, your mission is to conduct research, explore options, and most importantly: separate fluffy marketing hype and over-the-top vendor promises, from practical, bottom-line facts that help you make intelligent recommendations — and your boss make an informed, successful decision.
To help you achieve this goal and impress your boss — which is always a good idea, whether you just came aboard last week or have been around for years — here are 4 things about VoIP phone systems that your boss wants to know:
1. Your organization will save thousands of dollars a year — every year.
With VoIP hosted phone systems, there are no up-front capital expense costs, and there are no ongoing maintenance or upgrade fees either. What’s more, there are no long-distance costs, and user-to-user communication is free. While the exact savings depends on your specific needs and configuration, your cheerful boss can expect to save thousands of dollars a year. And not just the first year, either: the savings continue year after year.
2. You’ll access unprecedented scalability and mobility.
One of the biggest risks of a landline system is trying to “guess” how many phone lines you’ll need for the next year (or longer with some agreements). With VoIP hosted phone systems, this risk simply doesn’t exist. You can add new lines/extensions in a matter of seconds through a secure, easy-to-use web dashboard. There are no wires to install or technician appointments to schedule. Removing lines/extensions is just as fast, easy and flexible.
And as for mobility: with VoIP hosted phone systems, all users can access the system from any smartphone — including their personally-owned device. What’s more, when they make outgoing calls on their smartphone, customers (and anyone else) on the receiving side will see the organization’s name/number on their caller ID.
3. Your organization will get enterprise-grade features that improve the bottom-line.
Adding enterprise-grade calling features to a conventional landline phone system is costly — and most small and mid-sized businesses can’t afford them. Yes, they would certainly help close the gap with customers, boost efficiency, increase productivity and even cut down on travel expenses, but the cost is unjustifiable or prohibitive.
This isn’t the case with VoIP hosted phone systems, which feature a full range of enterprise-grade features that enables everyone to “do more with less.” Some of these standard features — which, again, do not cost extra — include: web (video) conferencing, voicemail-to-email, auto-attendant, one-number service, and more.
4. You can rest easy knowing that the system is reliable — even during emergencies.
With a conventional phone system, disruptions to the local power grid — such as during an emergency — can take the entire system offline. But VoIP hosted phone systems use a geographically dispersed cloud infrastructure to remain operational even if local power is unavailable.
The Bottom Line
To learn more about how a VoIP phone system can elevate your organization — and of course, impress your boss — contact the Votacall team today. We will help you build a compelling presentation that contains facts vs. hype, and quantifiable results vs. fuzzy outcomes. We can even come on-site and help you deliver the presentation if you wish (we’ll do the hard work, but you can take all the credit!).
For more information on the ROI of business VoIP, download our FREE eBook: