3 Reasons to Switch to Hosted VoIP Before Your Office Move – Not After

As you already know or will soon discover, there are a multitude of plans and details that your leadership team will need to cover before your office move; everything from updating customers and suppliers, to hiring a moving team, to making sure that employees know where to go (and the best way to get there), and the list goes on.

However, while all of these pre-moving tasks are vital, one in particular stands out because it is the communication lifeblood of your business, and the idea that something may go wrong or that unexpected delays may arise is scary and unacceptable: transferring your phone system.

Unfortunately, if your business has an on-premise conventional landline system, then the best you can hope for is that you landline phone system provider keeps all of its promises; which, as most people know from a lifetime of experience, can often be a case of wishful thinking; especially when it comes to meeting deadlines. Indeed, while you may have your moving plan mapped down to the minute, you will be fortunate if your landline phone system provider gives you an estimated timeline that is measured in days. That is the bad news.

The good news is that you can completely eliminate this stressful, risky and costly scenario by joining a growing number of organizations – from small firms to large enterprises – that are taking advantage of a hosted VoIP phone system.

Below, we highlight the 3 reasons to switch to a hosted VoIP phone system before your office move – not after:

1. Moving your system is astonishingly easy.

The paraphrase Mark Twain, the difference between moving a hosted VoIP phone system and a traditional PBX on-premises system is the difference between “lightening and the lightening bug.”

This is because all you’ll need to move are your certified VoIP desk phones, which feature plug-and-play technology. The moment that your phones are re-connected to the network, they will resume working as flawlessly as they did before the move.  What’s more, all of your configurations and customizations, such as greetings, auto-attendant, hunt groups, ring groups, voicemail boxes, security settings and so on, will remain the same.

2. Your hosted VoIP phone system will remain operational during the move.

With a landline PBX phone system, moving offices – even if it is across the street – invariably means that the phone system will go offline while being transferred. And if technical or configuration problem emerges, the disconnect could last for days.

However, with a hosted VoIP phone system, this risk no longer exists – because the phone system never goes down or offline. This is because the hardware that drives the system is not located on your premises; it is located on-site with your VoIP Solutions Provider, and runs 24/7/365. As such, there will be no disruption to your customers, suppliers or other callers.

3. You can forward calls to your employees who are temporarily working elsewhere.

It is not uncommon for businesses to have some of their employees work remotely during an office move, such as at home or at an off-site location (i.e. temporary office). This is because it can take a while for furniture to be reinstalled, for environmental and security controls to be configured, and so on.

With a hosted VoIP phone system, you can easily forward calls to your employees’ home phones or smartphone. This is not just beneficial for your customers and other callers, but it is valuable to employees who do not get stressed out worrying about their to-do list getting bigger and bigger as they wait to get back into the action. With a hosted VoIP phone system, they can remain productive and on-the-grid from anywhere.

Learn More

To learn more about why and how to switch to a hosted VoIP phone system before your office move – not after – contact the Votacall team today. Your consultation with us is free.

For more information about hosted VoIP phone systems and the truth behind common myths, download our FREE eBook: