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The 3 Phases of Implementing a Hosted VoIP Business Phone System

December 3, 2015

the-3-phases-of-implementing-a-hosted-voip-business-phone-systemImplementation time is always a key concern for businesses – whether it relates to new project management software, furniture installation, or, of course, switching to a Hosted VoIP system.

Fortunately, implementing a cloud phone system is a quick and painless process -- and can even start and finish in a single day. Unlike traditional landline phone systems that use copper wires criss-crossing through walls (and have done so since the 19th century!), a business VoIP phone system uses existing Internet infrastructure.

All you need is a managed router and certified VoIP phones – both of which we provide.

Plus, learning how to use and manage your new hosted VoIP phone system is fast and easy. Executives and managers simply log into the dashboard via the web-based interface and control every aspect of the system – including access, features, rules, and so on. You can also monitor all calling activity (i.e. see who’s using the system and from where). And employees can look forward to a simple, intuitive user experience that is far simpler than some smartphones.

So with the above in mind, we ask: what is involved in the VoIP implementation process? Essentially, there are three phases: needs analysis, network readiness, and equipment setup.

How to Implement a Hosted VoIP Phone System:

1. Needs Analysis

Before making or receiving your first crystal clear VoIP call, it’s important to identify what you need your system to do. For example, you need to determine how many phones and extensions you should start with and whether you want the system to integrate with existing analog and mobile phones.

You also want to determine which calling features make the most sense based on your employees’ needs and the configuration of your business (e.g. multiple locations, distributed teams, etc.). The good news here is that hosted VoIP systems offer MANY more features than traditional landlines, and at a fraction of the cost.

2. Network Readiness 

It may be necessary to upgrade your broadband speed, so that it can handle the additional load of your cloud phone system. If you’re currently subscribed to a business package with your ISP, then this shouldn’t be an issue. You can conduct bandwidth tests to determine if an upgrade is necessary.

3. Equipment Setup 

Once you’ve confirmed that you have the right system in mind, and your network is ready to handle the additional load, the last step is simply to setup your equipment and remember that quality VoIP hardware matters (the above noted managed router and certified VoIP phones).

Votacall customers don't have to worry whatsoever about running into technical issues here, because our team of experts handles everything from beginning to end. Plus, once everything is set up and working perfectly, we’re just a phone call or email away if executives, managers or employees have a question or need guidance. 

The Bottom Line

As you can see, it doesn’t take long at all to implement a business VoIP phone system, and the experience is categorically nothing like installing or moving traditional landlines – which can be a tedious, time consuming and costly ordeal.

To learn more about reaping the rewards of a hosted VoIP phone system in your business, (and learn how the Votacall team makes implementation fast, easy and stress-free), contact us today.

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